ERRS Expenses
This page sets out the process and timing for claiming referee’s travelling expenses for the season 2011/2012.
The process is the same as last season (2010/11) with expenses being paid twice yearly in January and May.
A significant source of Society funding has come from those referees that have not claimed travel expenses and therefore donated this money to the Society. This funding is very important to the Society and we gratefully appreciate the donations. In the past those referees donating their expenses have not had to do anything however as with last year, we will require you to sign a form confirming the donation of your expenses to the society. You will need to sign a new donation form this year even if you signed one last year. The authority only lasts for one season.
The Committee is now accountable to the SRU for expenses and as such we must follow this procedure:
- Expenses will be claimed twice a year – once in January for the first half of the season up to and including 31 December, and secondly in May for the remaining half of the season. A timetable for submission of expense claim forms is laid out in the table below.
- For those referees who wish to donate all their travel expenses to Society funds I would ask them to print out, sign and return to me the “Referee Expense Donation Authority” form. This form will authorise the Committee to claim travel expenses on your behalf and you will have to do nothing further. This authority lasts for one season but can be rescinded by the referee at any point, but only for future expenses claims.
- For those referees who wish to claim some or all of their expenses, we will issue you with a revised claim form that will be pre-populated with your games for the season as per WTR. This form will allow you to claim either all or some of your expenses by ticking the relevant boxes to state “Claimed by Referee” or “Donated to ERRS”.
- For amounts being claimed by referees please then complete the “Miles” and “Costs” column and sub-total at the bottom. (Those wishing to add this information for amounts being donated to the Society can do so if they wish and this is much appreciated in reducing the amount of work I will have to do in completing the forms)
- Whilst the information included on the pre-populated form will come from WTR, please update it for any errors by scoring out any cancelled games and adding any games omitted
- Amounts due to referees will be paid by cheque in early January following receipt of signed claims
- Blank expenses claim forms will be available to download from the website in December
- Please note that if you do not complete a claim form or a “Referee Expense Donation Authority”, the Society will not be able to claim the money from the SRU and these funds will be lost
- In the event that a game is cancelled and the club does not let the referee know, I will invoice the club for these costs as opposed to the SRU. In this case please complete a separate form and send directly to me so I can invoice the club involved.
Date Timetable
- By 31 December 2011:
- All referees issued with pre-populated expense claim form
- By 15 January 2012:
- Referees return completed form
Gordon Grant